Job Postings

Summary

The Small Business Development Center (SBDC), located in Corinth, provides counseling, training, and information to small businesses. The SBDC is a cooperative effort funded through the U.S. Small Business Administration and North Central Texas College. Continuation of SBDC services is contingent upon the receipt of adequate annual funding. The Administrative Assistant provides support for SBDC clients and activities; Maintain a professional office environment in a cordial manner, both in action and appearance while answering the telephone, greeting clients/visitors, and scheduling all appointments for the Director and Business Advisors.

Education:

=         High School Diploma or GED and some college

Experience:

=         Minimum of three year’s work experience

=         Minimum 30 WPM typing

Skills & Abilities:

=         Microsoft Office skills including Word, Excel, PowerPoint and Outlook

=         Excellent written and verbal communications skills

=         Strong organizational and time management skills

Responsibilities & Duties:

=         Maintain and update all calendars; Google and desktop for the Director and Advisors. Insure that all appointments, meetings, and travel dates/times are included. Follow up with individuals that scheduled an appointment in order to limit “no-shows.”

=         Provide secretarial/clerical support to the Director and Business Advisors of the SBDC as needed.

=         Insure the optimum functionality of the office, including but not limited to: the filing system is well maintained, office supplies are in stock or on order, the copy machine and postage machine are in proper working order and supplies are on hand.

=         Attend professional development training as required by the NTSBDC and other training sessions at the discretion of the Director.

=         Develop and maintain a method of all reporting deadlines as established by the North Texas SBDC, North Central Texas College. Allowing enough time to develop the reports prior to the due date.

=         Verify all client data has been entered into the Neoserra, the NTSBDC Management Information System. Insure that each client’s file contains the signed and dated NTSBDC 641 form, all supporting documentation, and copies of Form 641 part III.

=         Prepare and maintain quarterly notebooks based on the SBDC fiscal year and labeled accordingly. Insure that these notebooks contain training reports, copies of the 641, the 641 part III, financial reports, and signed use of time forms.

=         Prepare monthly spreadsheets for all SBDC Expenditures. The SBDC maintains three budgets, Federal, State, and Local. Insure budgeted account numbers on requisitions match the NCTC Business Office reports. Monitor the balances of each assigned account and insure that the spreadsheets balance with the business office reports.

=         Prepare invoices, requisitions and travel requisitions with the proper budget number for inputting into the NCTC Purchasing system, Jenzabar-Distributed Purchasing System. Insure that the requisitions have been initialed by the Director and approved in the DPS; copies are prepared and delivered to the appropriate NCTC office personnel. 

=         Develop and maintain a method of tracking all requisitions entered into the system.

=         Develop and maintain a method of insuring all requisitions are entered, submitted, and approved in accordance with all NCTC Purchasing and Accounts Payable guidelines. This includes all travel requisitions and designated year-end purchases.

=         Assist in the collection of economic impact information from clients served in the current fiscal year.

=         Assist the Director and Advisors with client support and generating reports using programs available to the SBDC. These programs will include Reference USA, IBIS World, Fintel, and Demographics Now.

=         Assist Director with Semi-annual or annual audits conducted by the Small Business Administration and the North Texas SBDC.

Subject to criminal background check.  Resume required in addition to application.  This is a grant-funded position.  Continued employment is dependent on continued grant funding and grant contract terms. Salary to commensurate with experience.  Pay Grade: 107.

APPLICATIONS MUST BE SUBMITTED ONLINE THROUGH NCTC’s WEBSITE BY 02/06/2018
http://employment.nctc.edu/postings/3593

North Central Texas College (“NCTC”) is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.